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OEM Hair System RFQ Template: What to Specify Before Sampling
Build a clear OEM hair system request for quotation with base construction, hair attributes, tolerances, approved samples, packaging and revision control.
A successful OEM hair-system project starts with a version-controlled specification, not a collage of pictures. If a factory quotes from one photograph while the buyer expects a different base thickness or hair source, errors are predictable. This guide is a practical worksheet for drafting an RFQ; it is not a representation of HACOMAX's current available production capacities.
## Project identity and ownership
Give the proposed model a project code and revision number. State the buyer's brand, the target customer, whether the order is a stock adaptation or new development, and who may approve technical changes. The buyer should hold rights to logos, packaging artwork and supplied reference images, or identify the appropriate licences.
## Technical fields to complete
Field | Buyer input - Product category · Men's hair system, women's topper, full wig or extension - Base construction · Lace, PU/skin, mono, hybrid; location of each material - Base measurements · Width, length, contour and shape tolerance - Hair fibre · Human hair, synthetic or blend; evidence required - Hair length · Units, measurement point and permitted variation - Density · Target by region, especially the frontal hairline - Colour · Manufacturer swatch code, highlighted strands, grey percentage - Pattern · Straight, wave or curl reference and tolerance - Direction · Freestyle, fixed part or crown orientation - Ventilation · Knot/loop method and approved front-edge finish - Packaging · Label copy, inserts, carton, lot identification - Evaluation · Approval sample, photo angles and acceptance tests
Use “to be confirmed” instead of inventing a density percentage, attachment compatibility or unit lifespan.
## Sampling, revisions and approval
Request a quotation that separates sample fees, production price and any custom tooling or packaging charges. Confirm currency, payment terms, batch size, quality-control method and delivery assumptions in writing. Maintain revision history: when the buyer changes curl diameter or front density after sample approval, treat the change as a new baseline until the supplier confirms its effect.
## Quality and commercial readiness
Before a catalog page promises “available,” confirm the model is actually producible under the buyer's agreed specifications, the artwork has commercial rights, and stock or lead time has evidence. Public competitor prices are not HACOMAX quotations.
## Next steps for purchasing teams
Send a completed specification, clear front/side/base images of licensed reference samples, target quantity, destination and desired delivery window. Ask the supplier to return an itemised quotation with exceptions highlighted. Keep decisions linked to the same model revision.
Browse construction references: [Men’s Hair Systems](https://hacomax.com/en/products/MHS) and [Women’s Human Hair Wigs](https://hacomax.com/en/products/WW).